Privacy Notice

Last Updated: 01 October 2026

Precise AI Limited โ€” NextGen Interviews

Version 1.0 ยท Effective 01 October 2026


1. Who we are. Precise AI Limited (company no. 16512338), Level 1, Devonshire House, 1 Mayfair Place, London, W1J 8AJ, United Kingdom ("we", "us") is the controller of the personal data described in this notice. Contact for all data-protection matters: privacy@nextgeninterviews.ai. We have not appointed a Data Protection Officer because we are not required to do so.


2. Who this notice covers. This notice explains how we process personal data of: (a) visitors to our website at www.nextgeninterviews.ai (the Website); (b) people who enquire about, trial or buy our services, and the Account owners and Authorised Users of our Customers who use the NextGen Interviews platform (the Platform); (c) business contacts and prospective customers whom we contact for marketing purposes; and (d) people who correspond with us, including suppliers, partners and job applicants.

Candidates. If you have been invited by an organisation to take an interview or assessment on the Platform, this notice does not apply to your interview. The organisation that invited you is the controller of your interview data and we act as its processor. Our Candidate Privacy Notice at nextgeninterviews.ai/candidate-privacy explains our role, and the inviting organisation's own privacy information explains the rest.


3. What personal data we collect and where it comes from.

Category

Data

Source

Identity and contact

Name, job title, employer, work email address, telephone number, business address

You; your employer (where it creates your Authorised User account); public and professional sources such as LinkedIn, company websites and business directories; list or data providers

Account

Login credentials (passwords are stored hashed), multi-factor authentication settings, role and permissions, account preferences, evidence of identity, age or authority where we request it under our Customer Terms

You; your employer

Billing

Billing contact, VAT number, subscription and invoice history, payment status. Card details are entered directly with and held by Stripe; we hold only the last four digits, card type and expiry

You; Stripe

Usage and technical

IP address, device and browser type, operating system, pages and features used, timestamps, login and access logs, error logs, email delivery and open/bounce events

Automatically when you use the Website or Platform; Amazon SES

Communications

Enquiries, support requests, feedback, complaints, call and meeting notes, correspondence

You

Marketing

Marketing preferences, consent and opt-out records, campaign interactions

You; our marketing tools

Cookie data

Analytics and advertising identifiers as described in our Cookie Notice

Cookies set with your consent on the Website

We do not deliberately collect special category data about the people covered by this notice. If you include such data in correspondence with us, we will use it only to deal with that correspondence.

4. Why we process it and our lawful basis.

Purpose

Lawful basis (UK GDPR Art. 6)

Responding to enquiries, demonstrations and trial requests

Contract (steps at your request before a contract) or, where you act for an organisation, our legitimate interest in responding to business enquiries

Creating and administering accounts, providing the Platform and support, sending service emails (verification, confirmation, password reset, invoices, notices under our Customer Terms)

Contract with the Customer; where you are an Authorised User rather than the Customer, our legitimate interest in performing that contract

Taking payment, managing subscriptions and recovering unpaid fees

Contract; legal obligation (accounting and tax records)

Verifying identity, age, authority or business status; screening for competitors, sanctions and misuse

Legitimate interest in protecting our services and complying with our Customer Terms; legal obligation (sanctions)

Securing the Website and Platform, detecting and preventing fraud and abuse, keeping access logs, backups

Legitimate interest in security; legal obligation (UK GDPR Art. 32)

Improving the Website and Platform, measuring usage, fixing faults

Legitimate interest; consent where cookies are used (see Cookie Notice)

Direct marketing to business contacts, including contacting prospective customers at organisations we believe may benefit from our services (see section 5)

Legitimate interest in promoting our services to businesses; consent where required by law

Advertising and measuring our advertising on Google, LinkedIn and Meta

Consent (cookies)

Dealing with complaints, disputes, legal claims and regulatory requests

Legitimate interest in establishing, exercising or defending legal claims; legal obligation

Business transfers (sale, merger, financing, insolvency)

Legitimate interest in conducting the transaction

Where we rely on legitimate interests we have assessed that the processing is necessary and that our interests are not overridden by yours. You can ask for a summary of that assessment at privacy@nextgeninterviews.ai. We do not make decisions about you based solely on automated processing that produce legal or similarly significant effects.

5. Direct marketing.

Business contacts we have not dealt with before. We may email, call or message people in their business capacity at limited companies, LLPs and other corporate organisations about our services where we have a reasonable belief that the services are relevant to their role. We obtain contact details from the sources listed in section 3. The first time we contact you we will tell you where we obtained your details and link to this notice. Every marketing email identifies us and contains a working unsubscribe link.


Where consent is required. Where you are a sole trader, in an unincorporated partnership, or located in a country whose law requires consent for business-to-business marketing, we will only send electronic marketing with your consent or, if you are an existing customer, in reliance on the exemption for similar services, with an opt-out in every message.


Existing customers and enquirers. Where you have enquired about, trialled or bought our services, we may send you marketing about similar services unless you tell us not to.


Your right to stop marketing. You can object to marketing at any time, free of charge, by clicking unsubscribe in any message or emailing privacy@nextgeninterviews.ai. We will stop promptly and keep a suppression record so that we do not contact you again. We do not sell personal data and we do not send marketing to Candidates.

6. Who we share personal data with.

Recipient

Why

Location

Amazon Web Services (AWS)

Hosting of the Platform and our data

United Kingdom (London region)

Amazon Web Services (Amazon SES)

Sending Platform and account emails

United Kingdom / EU [confirm region configured]

Stripe

Payment processing and fraud prevention. Stripe is an independent controller for the card data you give it (see stripe.com/privacy)

EU and United States

Framer

Hosting of the Website

EU and United States

Google (Analytics, Tag Manager, Ads), LinkedIn, Meta

Analytics and advertising, with your cookie consent. Each is an independent controller for data collected through its own tools

EU and United States

IT, productivity, email, customer-relationship and support-ticketing providers

Running our business and responding to you

United Kingdom, EU and United States

Professional advisers, auditors, insurers, banks

Advice, compliance, insurance, payments

United Kingdom

Regulators, courts, law enforcement

Where required by law or to protect our rights

As required

A purchaser or successor of our business

Business transfer, under confidentiality

As applicable

Providers that act as our processors are bound by written contracts requiring them to process personal data only on our instructions and to keep it secure. We do not share the personal data of one Customer with another.

7. International transfers. We store personal data in the United Kingdom. Some of the providers above process data in the United States or elsewhere outside the UK. Where this occurs we rely on UK adequacy regulations (including, for the United States, the UK Extension to the EU-US Data Privacy Framework where the provider is certified) or on the International Data Transfer Agreement or the UK Addendum to the EU Standard Contractual Clauses, with additional safeguards where needed. You can ask for details at privacy@nextgeninterviews.ai.

8. How long we keep personal data.

Data

Retention

Account, subscription and correspondence records of Customers and Authorised Users

For the life of the Account, the Export Window and Dormant Period described in our Customer Terms, and then [6] years after the Account closes for contractual and tax records

Billing and invoice records

[6] years after the end of the financial year to which they relate

Enquiry and trial records that do not become a subscription

[24] months after our last contact with you

Prospect and marketing data

[24] months after our last contact, or until you object. Suppression records are kept indefinitely so we can honour your objection

Website and Platform access and security logs

[12] months, longer where needed to investigate an incident

Identity, age or authority evidence requested under our Customer Terms

Deleted once verification is complete, except for a record that verification took place

Job applicant data

[6] months after the recruitment decision unless you agree to a longer period

Backups are overwritten on a rolling cycle within the period stated in our Customer Terms. Where a legal claim, investigation or regulatory requirement requires it, we may keep data for longer.

9. Your rights. You have the right to: access your personal data; have inaccurate data corrected; have data erased in certain circumstances; restrict processing in certain circumstances; receive data you provided to us in a portable format where we rely on contract or consent; object to processing based on legitimate interests, and object at any time to direct marketing; and withdraw consent at any time where we rely on it, without affecting processing before withdrawal. To exercise any right, email privacy@nextgeninterviews.ai. We may ask you to verify your identity. We will respond within one month, extendable by two further months for complex requests, and will tell you if we do.


Authorised Users.
If your personal data is held in a Customer's Account (for example as an Authorised User), the Customer controls that data; we will refer requests concerning it to the Customer where appropriate.


10. Complaints.
If you are unhappy with how we handle your personal data, please contact us first. You also have the right to complain to the Information Commissioner's Office (ico.org.uk; 0303 123 1113). If you are in the EU or EEA you may complain to your local supervisory authority.


11. Security.
We protect personal data with technical and organisational measures appropriate to the risk, including encryption in transit and at rest, role-based access controls, multi-factor authentication for administrative access, logging, segregation of customer data, regular backups and staff confidentiality obligations. No system is completely secure; please keep your login credentials confidential and tell us at once at support@nextgeninterviews.ai if you suspect unauthorised access.


12. Children.
Our Website, Platform and marketing are directed at businesses and are not intended for anyone under 18. We do not knowingly collect personal data from children.


13. Changes to this notice.
We may update this notice. Material changes will be notified by email to Account owners or by notice on the Website or in the Platform before they take effect. The version number and date at the top identify the current version; previous versions are available on request.


14. Contact.
Precise AI Limited, Level 1, Devonshire House, 1 Mayfair Place, London, W1J 8AJ, United Kingdom ยท Privacy and data protection: privacy@nextgeninterviews.ai ยท Support: support@nextgeninterviews.ai ยท Legal notices: legal@nextgeninterviews.ai



Clarity at Scale

The Interview Tool for Efficiency Integrity and Smarter Hiring

NextGen Interviews

Ask AI about NextGen Interviews

Company

Precise AI Limited
(Company No.16512338)

t/a NextGen Interviews

1 Mayfair Place
Level 1, Devonshire House
London W1J 8AJ
United Kingdom

ยฉ 2025โ€“2026 Precise AI Limited

Built with ๐Ÿง  & ๐Ÿ’™ in London

NextGen

Clarity at Scale

The Interview Tool for Efficiency Integrity and Smarter Hiring

NextGen Interviews

Ask AI about NextGen Interviews

Company

Precise AI Limited
(Company No.16512338)

t/a NextGen Interviews

1 Mayfair Place
Level 1, Devonshire House
London W1J 8AJ
United Kingdom

ยฉ 2025โ€“2026 Precise AI Limited

Built with ๐Ÿง  & ๐Ÿ’™ in London

NextGen

Clarity at Scale

The Interview Tool for Efficiency Integrity and Smarter Hiring

NextGen Interviews

Ask AI about NextGen Interviews

Company

Precise AI Limited
(Company No.16512338)

t/a NextGen Interviews

1 Mayfair Place
Level 1, Devonshire House
London W1J 8AJ
United Kingdom

ยฉ 2025โ€“2026 Precise AI Limited

Built with ๐Ÿง  & ๐Ÿ’™ in London

NextGen